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Oracle Financials Cloud: Payables 2024 Implementation Professional Sample Questions (Q32-Q37):
NEW QUESTION # 32
You are trying to use the Match in Full option for a purchase order, but your search for the PO is returning no results.
Which two are the reasons for this?
- A. The match approval level is set to 4-way matching
- B. The match approval level is set to 3-way matching
- C. The Supplier or Purchase Order is set up for self-billing
- D. The Purchase Order is already partially matched to an invoice
Answer: C,D
Explanation:
Comprehensive and Detailed In-Depth Explanation:
In Oracle Financials Cloud, the Match in Full feature allows users to create invoices by matching the full amount of a purchase order (PO) efficiently. However, certain conditions can prevent a PO from appearing in the Match in Full search results.
Analysis of Each Option:
A: The match approval level is set to 4-way matching
* Explanation: The match approval level determines the matching requirements between the PO, receipt, inspection, and invoice. A 4-way matching requires that the PO, receipt, accepted quantities from inspection, and invoice quantities all match within defined tolerances before payment approval. This setting, however, does not impact the availability of the PO in the Match in Full search results.
Therefore, a 4-way matching configuration is not a reason for the PO not appearing in the search results.
B: The Supplier or Purchase Order is set up for self-billing
* Explanation: Self-billing arrangements mean that the buyer generates the invoice on behalf of the supplier. In such scenarios, the Match in Full feature is not applicable because the invoicing process is handled differently. As per Oracle documentation, "Match in Full can't be used in the following circumstances:... A supplier or the purchase order is set up for self-billing." docs.oracle.com Therefore, if the supplier or PO is configured for self-billing, the PO will not appear in the Match in Full search results.
C: The match approval level is set to 3-way matching
* Explanation: Similar to 4-way matching, a 3-way matching requires that the PO, receipt, and invoice quantities match within tolerances before payment approval. This setting ensures that the goods received and invoiced align with the PO terms. However, the match approval level, whether 3-way or 4- way, does not affect the PO's availability in the Match in Full search results. Thus, a 3-way matching configuration is not a reason for the PO not appearing in the search results.
D: The Purchase Order is already partially matched to an invoice
* Explanation: The Match in Full feature is designed for situations where the supplier sends an invoice for the full amount of the PO. If a PO has already been partially matched to an invoice, it indicates that some portions of the PO have been invoiced, and the remaining amounts do not represent the full PO value. According to Oracle documentation, "Match in Full can't be used in the following circumstances:... The purchase order has already been partially matched to an invoice." docs.oracle.com Therefore, a PO that has been partially matched will not appear in the Match in Full search results.
Conclusion:
The two reasons preventing the purchase order from appearing in the Match in Full search results are:
* B. The Supplier or Purchase Order is set up for self-billing
* D. The Purchase Order is already partially matched to an invoice
These conditions make the Match in Full feature inapplicable, thereby excluding the PO from the search results.
Reference:
Oracle Financials Cloud Documentation - Overview of Creating Invoices Using Match in Fullhttps://docs.
oracle.com/en/cloud/saas/financials/24b/fappp/overview-of-creating-invoices-using-match-in-full.html
NEW QUESTION # 33
Your cloud customer wants to use AI to automate key processes in Payables. You are tasked with setting up the required roles for AI apps.
When you create the user-defined AIAPPS_BIP_ROLE, which two role hierarchies should you add?
- A. AIAPPS_Author
- B. BI_Integration
- C. BI_Author
- D. AIAPPS_Data_Model_Developer
- E. BIP_DataModelDeveloper
Answer: A,D
Explanation:
Comprehensive and Detailed In-Depth Explanation:
Oracle Adaptive Intelligence (AI) for Payables integrates with Oracle Payables Cloud to enhance automation and streamline invoice processing. To enable AI functionalities, certain roles must be assigned to users to allow them to access and configure AI-based reporting and automation tools.
AIAPPS_Author (Option A):
Reference:
AIAPPS_Data_Model_Developer (Option D):
Options B, C, and E Analysis:
BI_Integration (Option B):
While BI Integration supports data extraction and reporting in BI Publisher, it is not specifically required for AI-based automation in Payables.
Verdict: Not required for AIAPPS_BIP_ROLE.
BI_Author (Option C):
This role provides general BI report development access but does not grant access to AI-based configurations or data models.
Verdict: Not required for AIAPPS_BIP_ROLE.
BIP_DataModelDeveloper (Option E):
This role is related to BI Publisher Data Model Development but does not include AI model configuration.
Verdict: Not required for AIAPPS_BIP_ROLE.
Thus, the correct answers are A. AIAPPS_Author and D. AIAPPS_Data_Model_Developer.
NEW QUESTION # 34
Adaptive Intelligence (AI), integrated with Oracle Payables Cloud, supports sophisticated data science that drives early payment discount offers.
Which of these is NOT a feature of early payment discounts?
- A. Eligible discounts decrease on a sliding scale based on the supplier's discretion.
- B. Variable annual percentage rate (APR), based on "days paid early," is used to determine the discount amount.
- C. The earlier the payment, the greater the discount.
Answer: A
NEW QUESTION # 35
MANAGE EXPENSE REPORT TEMPLATE
Task 1:
Create an Expense Report Template for the US1 Business Unit, where:
a. The effective start date is the current date.
b. The hotel expense type requires itemization and should include Internet, Room Rate, and Dinner.
c. The expense type is associated with the respective account
d. Card Expense Type Mapping is not enabled.
e. Company policy states that receipts
f. Users can indicate receipts are missing in their expense report and a warning should be displayed for any missing receipts.
g. All Expense Fields are optional.
Answer:
Explanation:
See the Explanation for Step-by-Step Solution.
Explanation:
Task 1: Create an Expense Report Template for the US1 Business Unit
The following configurations need to be implemented:
# Effective Start Date: The current date.# Hotel Expense Type: Requires itemization with Internet, Room Rate, and Dinner.# Expense Type: Associated with the respective GL account.# Card Expense Type Mapping: Not enabled.# Receipts Policy: Users can indicate missing receipts, and a warning should be displayed.# Expense Fields: All fields should be optional.
Step-by-Step Solution
Step 1: Navigate to Expense Report Templates
* Log in to Oracle Financials Cloud with the Expense Manager or Financial Administrator role.
* Navigate to Setup and Maintenance.
* In the Search Bar, type "Manage Expense Report Templates".
* Click on Manage Expense Report Templates.
Step 2: Create a New Expense Report Template
* Click Create New Template.
* Enter the following details:
* Name: "US1 Business Unit Expense Report"
* Business Unit: US1 Business Unit
* Effective Start Date: (Set to current date)
* Enable for Use: # (Check this box)
* Click Save.
Step 3: Define the Expense Type - Hotel with Itemization
* Navigate to the Expense Types tab.
* Click Add Expense Type.
* Enter the following details:
* Expense Type Name: "Hotel"
* Expense Category: "Lodging"
* Requires Itemization: # (Check this box)
* Under Itemization, click Add Itemization Categories:
* Internet
* Room Rate
* Dinner
* Click Save.
Step 4: Associate Expense Types with GL Accounts
* Click on Edit Expense Type "Hotel".
* Go to the Accounting section.
* Select the appropriate GL Account for lodging expenses.
* Repeat this process for other required expense types.
* Click Save and Close.
Step 5: Disable Card Expense Type Mapping
* Navigate to the Corporate Card Expense Mapping tab.
* Ensure the "Enable Corporate Card Mapping" checkbox is unchecked.
* Click Save.
Step 6: Configure Receipts Policy
* Navigate to the Receipts tab.
* Under Receipt Handling, set:
* Company Policy: Employees must provide receipts.
* Allow users to indicate missing receipts? # (Check this box).
* Action for Missing Receipts: Raise a Warning (so that expense submission is not blocked).
* Click Save.
Step 7: Set Expense Fields as Optional
* Navigate to the Fields Setup tab.
* Ensure all Expense Fields are set to Optional.
* Click Save and Close.
Step 8: Validate and Activate the Template
* Review all configurations.
* Click Submit and Activate.
* Run the Validate and Deploy Expense Templates process to ensure all settings are applied.
Step 9: Testing the Expense Report Template
* Simulate an Expense Report Submission:
* Select Hotel Expense and enter details.
* Verify if the system requires itemization (Internet, Room Rate, Dinner).
* Submit without a receipt to check if a warning is displayed.
* Ensure all fields remain optional.
* Verify no corporate card expense mapping applies.
Expected Outcome:
# The Expense Report Template is successfully created for US1 Business Unit.# Hotel expenses require itemization into Internet, Room Rate, and Dinner.# Receipts are required, and a warning is displayed for missing receipts.# GL Account mapping is correctly applied to each expense type.# Card Expense Type Mapping is disabled.# All fields are optional, allowing flexible data entry.
Conclusion
By following these steps, we have successfully created and configured an Expense Report Template that meets all business requirements for the US1 Business Unit.
NEW QUESTION # 36
Oracle Cloud currently offers two invoice scanning solutions: Integrated Imaging and Intelligent Document Recognition (IDR). Both solutions function similarly.
In which two ways do these invoice scanning solutions operate in the cloud?
- A. Customers scan and store the invoice images on-premises and attach them during invoice entry.
- B. Customers cannot use invoice imaging in the Cloud.
- C. Customers ask their suppliers to scan and email the invoice.
- D. Customers scan the invoice on-premises and email the images.
- E. Customers ask suppliers to send electronic invoices.
Answer: C,D
Explanation:
Comprehensive and Detailed In-Depth Explanation:
Oracle Cloud's Integrated Imaging and Intelligent Document Recognition (IDR) solutions streamline the processing of supplier invoices by automating data extraction and invoice creation. These solutions support multiple methods for capturing and importing invoice images into the cloud system.
A: Customers scan the invoice on-premises and email the images.
Organizations that receive paper invoices can digitize them by scanning the documents on-premises. Once scanned, these images are emailed to a designated address provided by Oracle Cloud. The Integrated Imaging or IDR system retrieves these images from the email inbox, processes them to extract relevant data, and automatically creates invoices within the Payables module. This method ensures that paper-based invoices are efficiently integrated into the cloud system without manual data entry.
docs.oracle.com
C: Customers ask their suppliers to scan and email the invoice.
To enhance efficiency, customers can request that their suppliers scan physical invoices and send the digital images directly via email. These emailed invoice images are received by the designated email account associated with the customer's Oracle Cloud instance. The Integrated Imaging or IDR solutions then process these images, extracting the necessary invoice data and creating corresponding entries in the Payables system.
This approach reduces processing time and minimizes potential errors associated with manual data entry.
docs.oracle.com
B: Customers ask suppliers to send electronic invoices.
While encouraging suppliers to send electronic invoices (such as XML or EDI formats) is a best practice for streamlining invoice processing, this method does not involve the Integrated Imaging or IDR solutions, which are specifically designed for processing scanned invoice images. Electronic invoices are typically processed through different channels within Oracle Cloud, such as the Supplier Portal or electronic data interchange systems.
blogs.infosys.com
D: Customers scan and store the invoice images on-premises and attach them during invoice entry.
In this scenario, customers manually scan and store invoice images on their local systems and then attach these images during manual invoice entry into the Oracle Cloud Payables module. This process does not utilize the automated capabilities of the Integrated Imaging or IDR solutions, which are designed to handle the import, recognition, and processing of invoice images sent via email.
docs.oracle.com
E: Customers cannot use invoice imaging in the Cloud.
This statement is incorrect. Oracle Cloud provides robust invoice imaging solutions, namely Integrated Imaging and Intelligent Document Recognition, enabling customers to process scanned invoices efficiently within the cloud environment.
docs.oracle.com
By leveraging these solutions, organizations can automate the extraction of invoice data from scanned images, reduce manual intervention, and improve the accuracy and efficiency of their accounts payable processes.
NEW QUESTION # 37
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